Perella Weinberg Partners

  • Executive Assistant, Business Management & Communications

    Job ID
    2018-1459
    City
    New York
    State
    New York
  • Overview

    Perella Weinberg Partners is seeking an Executive Assistant to provide administrative support to 2 Managing Directors.
    The Executive Assistant must be a good communicator with strong interpersonal skills. He/She must be able to work in a team environment and work well under pressure. He/She must have strong organizational skills and the ability to prioritize multiple tasks.

     

    Specific Responsibilities:

    • Maintain calendar, schedule internal/external meetings and appointments, manage calendar conflicts, coordinate conference calls and catering, reconfirm appointments, and print meeting materials.
    • Manage a high volume of phone calls, including screening calls, taking accurate messages and distributing in a timely manner.
    • Prepare for internal meetings by organizing conference rooms, setting up audio/visual, greeting guests, and providing beverage service.
    • Coordinate and schedule heavy domestic and international travel arrangements (air, hotel, ground transportation). Prepare detailed itineraries, organize necessary visa documentation, and distribute travel documents.
    • Prepare and process timely travel and expense reports using the Concur Expense Application.
    • Draft, proof read and/or distribute communication items, including fact sheets, bios, quarterly coverage analysis, etc.
    • Monitor and distribute firm coverage; monitor competitor coverage and earnings announcements.
    • Track and maintain lists detailing media interactions, including background meetings, interviews, media inquiries, conferences and events; develop weekly activity reports.
    • Maintain media lists.
    • Maintain and update website and Communications related items on the intranet; track ongoing updates to external website.
    • Assist with event logistics.

     

    Qualifications and Experience:

    • BA/BS Degree in Public Relations, Journalism, English or a related field of study with a minimum of 3+ years of experience; excellent performance record; previous experience in the financial services industry preferred but not required.
    • Advanced proficiency in Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint).
    • Outstanding written and verbal communications skills.
    • Experience utilizing email marketing distribution tools (Pardot, Constant Contact, etc.)
    • Excellent judgment, strong problem solving skills and sense of urgency, and willingness to go the extra mile.
    • Ability to multi-task and manage competing priorities effectively while meeting deadlines.
    • Experience working with highly confidential information.
    • Self-starter who is resourceful, organized and detail-oriented.
    • Team oriented with the ability to work independently and globally.
    • Proven ability to manage demanding travel and calendar schedules.

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