Perella Weinberg Partners

  • Executive Assistant, Business Management & Communications

    Job ID
    New York
    New York
  • Overview

    Perella Weinberg Partners is seeking an Executive Assistant to provide administrative support to 2 Managing Directors.
    The Executive Assistant must be a good communicator with strong interpersonal skills. He/She must be able to work in a team environment and work well under pressure. He/She must have strong organizational skills and the ability to prioritize multiple tasks.


    Specific Responsibilities:

    • Maintain calendar, schedule internal/external meetings and appointments, manage calendar conflicts, coordinate conference calls and catering, reconfirm appointments, and print meeting materials.
    • Manage a high volume of phone calls, including screening calls, taking accurate messages and distributing in a timely manner.
    • Prepare for internal meetings by organizing conference rooms, setting up audio/visual, greeting guests, and providing beverage service.
    • Coordinate and schedule heavy domestic and international travel arrangements (air, hotel, ground transportation). Prepare detailed itineraries, organize necessary visa documentation, and distribute travel documents.
    • Prepare and process timely travel and expense reports using the Concur Expense Application.
    • Draft, proof read and/or distribute communication items, including fact sheets, bios, quarterly coverage analysis, etc.
    • Monitor and distribute firm coverage; monitor competitor coverage and earnings announcements.
    • Track and maintain lists detailing media interactions, including background meetings, interviews, media inquiries, conferences and events; develop weekly activity reports.
    • Maintain media lists.
    • Maintain and update website and Communications related items on the intranet; track ongoing updates to external website.
    • Assist with event logistics.


    Qualifications and Experience:

    • BA/BS Degree in Public Relations, Journalism, English or a related field of study with a minimum of 3+ years of experience; excellent performance record; previous experience in the financial services industry preferred but not required.
    • Advanced proficiency in Microsoft Office Suite (MS Outlook, Word, Excel and PowerPoint).
    • Outstanding written and verbal communications skills.
    • Experience utilizing email marketing distribution tools (Pardot, Constant Contact, etc.)
    • Excellent judgment, strong problem solving skills and sense of urgency, and willingness to go the extra mile.
    • Ability to multi-task and manage competing priorities effectively while meeting deadlines.
    • Experience working with highly confidential information.
    • Self-starter who is resourceful, organized and detail-oriented.
    • Team oriented with the ability to work independently and globally.
    • Proven ability to manage demanding travel and calendar schedules.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed